Start with a simple question: which task takes more time than it should?
It could be preparing a sales brief, answering a customer question, or entering the same information into several systems. A specific task gives your team something concrete to improve.
Choose a task people repeat.
Ask the people doing the work to walk you through it. What starts the process? Which systems do they use? Where do they wait? Talk to the person receiving the result, too.
Measure it before you change it.
Record how long the task takes, how often it goes wrong, and how much time people spend fixing it. That gives you a fair way to judge whether the new tool helps.
Keep the first version small.
Start with one team and one task. Decide what the tool can do on its own, what needs a person to check it, and what happens when it gets something wrong.
Agree when to review it.
Set a review date before launch. Use the results to decide whether to improve the tool, expand it, or stop. You do not need a company-wide programme to learn something useful from the first project.
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